Invited speakers and oral presentations

Speakers and presenters will not be able to use their personal computers to present slides at ESCI 2018. All PowerPoint presentations must be handed in advance at the Speakers Ready Room. All presentations are loaded into a handling system that will store and distribute your presentation to the session room in time for your session. All PowerPoint presentations should be handed preferably the day before or at least 2-3 hours before the session starts on the session day. Please secure sufficient time to deliver your slides to the Speakers Ready Room. Keep in mind that mornings and lunch breaks are very busy, as many of your colleagues will be uploading slides as well.

Speakers ready room

The staff of the Speakers Ready Room will load your presentation into the system so that it will be available on the computer in your session room when you come to speak. Please preview your presentation carefully on the Speakers Ready Room computer assigned by the staff before the final sign off. If you are making more than one speech during the Congress, you may upload all your presentations at the same time and they will be sent to their corresponding session room at the time of your sessions.
The Speakers Ready Room is located in Room MR15. Opening hours :
Wednesday, 30 May : 08.00-18.00
Thursday, 31 May : 08.00-18.00
Friday, 1 June : 08.00-18.00
Speakers and presenters should make sure all fonts appear as expected and all sound/video clips are working properly before they leave the Speakers Ready Room. Proper identification is required in order to submit a presentation and also to upload, preview and edit files in the Speakers Ready Room. Please check in with the Congress staff on arrival in the room. Kindly note that storage devices (USB Memory Sticks, CDs, DVDs, etc.) will not be returned if left behind, please ensure that devices are collected before the close of the Congress, after which they will be destroyed.

Slide format

The PowerPoint handling and distribution system is optimized for MS PowerPoint 2016 (Office 2016) and PDF (Adobe Acrobat) files. Note that the uploading of DVD-Movies is not supported. The supported data media are CD, DVD (as data storage media) and USB memory stick. All necessary files, including the movie files, must be on the data media. Presentations can also be taken off speaker’s notebooks at the Speakers Ready Room. Please only use Latin based fonts. If special fonts are needed, they should be stored as ‘embedded fonts’ within the presentation ( file > save as ‘name of presentation’ and under ‘tools-save options’ mark the checkbox ‘embed true type fonts’ and select ‘embed all characters’ ). Presentations should be saved as ppt, pptx (PowerPoint) or pps, ppsx (PowerPoint Slideshow) -file and movies as separate files on the data media. When using mathematical symbols please use those, which are available under Latin fonts Unicode or DOS: Western Europe). These can be shown without any problems in Office 2016. The presentation computers and projectors will be set up and optimized for 16:9 aspect ratio-full HD (1920×1080) in all meeting rooms. As format for embedded movies, MP4 movies are preferred, but may also be avi, wmv.

Posters

Posters will be displayed in the exhibition and poster area, room MR09, and in the Orbital Shuttle hall located next to meeting room MR12, on the same floor. Each poster will be only displayed the day of the assigned poster session. Authors are kindly requested to be available for discussion during the designated session. Posters should be installed in the morning and removed after the last session of the day. Left over posters will be thrown away. Material to fix the posters on the panels will be available in the poster area.

Poster session                          On display

Omics posters             Wednesday 30, 12.00-13.00   Wednesday 30, 08.00-19.00 ( from P129-T to P161-T )

Poster session 1         Thursday 31, 12.30-14.30       Thursday 31, 08.00-19.00
Poster session 2         Thursday 31, 17.30-19.00       Thursday 31, 08.00-19.00
Poster session 3         Friday 1, 12.30-14.30               Friday 1, 08.00-18.30

Poster presentations are listed and numbered in this final programme. The same numbers are used for numbering the poster boards. The final reference number of the poster identifies the poster board and the session day. For example, P023-T means poster panel number 23 and session day Thursday (T); P023-F means poster panel number 23 and session day Friday (F). Please refer to the next page for further information. The maximum size of the poster must be 90 cm wide and 120 cm high portrait and must include the title, authors, affiliations and contact address and email. The official language of the conference is English. It is recommended to use font size 24 point to ensure it is legible.